Tag

Management

Limiting Staff Access: Divisions

A division is a level used to limit staff access by location. Divisions can be used to segregate properties according to regions, campuses, and properties or groups of properties. Staff in the Top Level have access to all divisions and properties.

Limiting Staff Access: Departments

A department is a distinct staff work team, for example: Facilities, Information Technology. Each department has its own equipment, work orders, staff users, and projects. Departments span all divisions and properties. Staff in the Global department have access to all departments.

Setting Advance Notification for Lease Expirations

Tenant/Employee contacts are users that can submit service requests, but can’t see work orders or equipment like staff can. Every Tenant/Employee belongs to a parent user group. There are two types of user groups: Employee Groups and Lease Tenants.

Filtering the Equipment List

Equipment list can be filtered by Division, Property, or Department. The example below is filtered by Town division. This will show all equipment at properties in Town division and divisions below the Town division.

Create Work Order from Equipment Item

When creating a work order from an equipment item (or subcomponent item), the Department field and the equipment field are locked in. The service location and type designator are automatically filled in based on the equipment item, but can be changed if necessary.

Creating Properties

Work orders assigned to an equipment item can be listed using the view workorders action for an equipment item or a subcomponent equipment item.

Property Summary Report

The Property Summary Report provides list information on property details. Only client administrators and staff with report view for properties can view this report.